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REQUIREMENT

The document must be legalized/authenticated by the respective Ministry of Foreign Affairs (MFA) of the following countries: Kenya, Comoros, Republic of Congo, Democratic Republic of the Congo, Malawi, Rwanda, Somalia, South Sudan, Tanzania and Uganda.

Such documents include:

  • Academic record
  • Certificate (police, good moral character)
  • E-Visa and passport copy
  • Affidavit / Undertaking
  • Bank statement
  • Birth certificate
  • National ID card
  • Notary documents

IMPORTANT:  For contracts of Philippine workers, please refer to the AUTHENTICATION OF CONTRACTS OF PHILIPPINE WORKERS

IMPORTANT For contracts of Philippine workers please refer to the AUTHENTICATION OF CONTRACTS OF PHILIPPINE WORKERS click here

Fees:

·         US$ 25.00 per document. The document will be released three working days after its receipt.

·         Additional expedite fee of US$10.00 per document if it is to be released on the next working day after its receipt.

FILING PROCEDURE IF APPLICATION IS NOT DONE IN PERSON

  1. Send applicable fees to the Embassy’s bank account by deposit or bank transfer. Please indicate the following at the bank:

    Reference                           :           Applicant’s Full Name

                                                        (NOT name of depositor in case the depositor is not the applicant)

             Type of Consular Service   :           For example, authentication or visa

    The Embassy’s bank account details are as follows: 

                Account Name         :           Philippine Embassy

                Account Number      :           0100002907385

                Account Type           :           Savings USD

                Bank / Branch          :           Stanbic Bank – Kenyatta Avenue Branch

                Swift Code                :           SBICKENX

    Please note that the applicant is responsible for paying the corresponding bank charges and that the Embassy has a “NO REFUND POLICY”.  Please pay the exact amount.

  2. Email the proof of payment, together with the following information to the Consular Section of the Embassy at This email address is being protected from spambots. You need JavaScript enabled to view it.:
    • Country
    • Name and mobile phone number of applicant
    • Title of document/s for authentication
    • Proof of payment (should include bank reference number with the amount and the date of transaction)
  3. Together with the proof of payment, send the original/hard copy of the document/s to be authenticated to the following address by courier:

                                                    Consular Section

                                                    Embassy of the Philippines

                                                    P.O. Box 47491-00100

                                                    001 Mzima Springs Road, Lavington

                                                    Nairobi, Kenya

  4. If the documents are received in order and the payment duly credited to the Embassy account, the authentication certificate/s will be released three (3) working days after receipt of the document/s.
  5. The applicant will be responsible for arranging the return courier service. 

 

 

 

AUTHENTICATION OF CONTRACTS OF PHILIPPINE WORKERS

The Philippines Overseas Employment Administration (POEA) prohibits the direct hiring of overseas Filipino workers (OFWs) pursuant to DOLE Administrative Order No. 196, Series of 2018, Republic Act No. 10022 and the Revised Rules and Regulations Governing the Recruitment and Employment of Land-based Overseas Filipino Workers of 2017.

To check if you are exempted from the direct hiring prohibition and your contract is compliant with Philippine regulations, please click here.

Foreign employers intending to hire OFWs are required to recruit through a licensed Philippine recruitment agency. To find a valid and licensed Philippine agency, type keywords ‘manpower,’ ‘placement,’ ‘agency’ or ‘recruitment’ at the search bar at https://www.dmw.gov.ph/licensed-recruitment-agencies).

The foreign principal and Philippine recruitment agency will work together during the hiring process.  The Philippine recruitment agency will guide the foreign principal in accordance with the POEA Rules and Regulations Governing the Recruitment and Employment of Land-based Overseas Workers. The foreign principal will apply for accreditation and authority to hire Filipino nationals for himself, while the Philippine agency shall process the documents submitted in the Philippines.

Only after the POEA requirements are completed can the Embassy authenticate the contract.

FILING PROCEDURE

Requirements:

  1. Employment contract written in English signed on all pages by the employer / authorized signatory.  The contract must be compliant with Philippine requirements, and should include the contingency plan and repatriation clause (click here for the sample contract). This document must be authenticated by the Ministry of Foreign Affairs (MFA) in the country of employment.
  2. Copy of valid passport of the employer or authorized signatory
  3. If authorized signatory, letter providing the name of the employer’s authorized signatory together with his / her specimen signature
  4. Copy of valid passport of Filipino employee
  5. The following attachments should be included to show that the contract has undergone the Philippine government recruitment procedures:
    • Recruitment agreement between the employer and the Philippine recruitment agency
    • Job order indicating the positions, the number of positions required and salary per position
    • Copy of the employer’s commercial registration or business license, including information on business activities
  6. Send a copy of all the above documents by email first to the following address This email address is being protected from spambots. You need JavaScript enabled to view it..
  7. Only after the Embassy has confirmed that everything is in order should you proceed to pay the applicable fees and to send the original document/s to the Embassy.

    Fees:

     

    ·         US$ 25.00 per document. The document will be released three working days after its receipt.

    ·         Additional expedite fee of US$10.00 per document if it is to be released on the next working day after its receipt.

     

  8. Send applicable fees to the Embassy’s bank account by deposit or bank transfer. Please indicate the following at the bank:
    Reference                           :           Applicant’s Full Name
                                               (NOT name of depositor in case the depositor is not the applicant)
    Type of Consular Service   :           For example, authentication or visa

    The Embassy’s bank account details are as follows: 

    Account Name          :           Philippine Embassy
    Account Number       :           0100002907385
    Account Type            :           Savings USD
    Bank / Branch           :           Stanbic Bank – Kenyatta Avenue Branch
    Swift Code                :           SBICKENX

    Please note that the applicant is responsible for paying the corresponding bank charges and that the Embassy has a “NO REFUND POLICY”.  Please pay the exact amount.
  9. Email the proof of payment, together with the following information to the Consular Section of the Embassy at This email address is being protected from spambots. You need JavaScript enabled to view it.:
    • Country
    • Name and mobile phone number of applicant
    • Title of document/s for authentication
    • Proof of payment (should include bank reference number with the amount and the date of transaction)
  10. Together with the proof of payment, send the original/hard copy of the document/s to be authenticated to the following address by courier:

                                                    Consular Section

                                                    Embassy of the Philippines

                                                    P.O. Box 47491-00100

                                                    001 Mzima Springs Road, Lavington

                                                    Nairobi, Kenya

  11. If the documents are received in order and the payment duly credited to the Embassy account, the authentication certificate/s will be released three (3) working days after receipt of the document/s.
  12. The applicant will be responsible for arranging the return courier service.

 

 

 

EXEMPTION FROM DIRECT HIRING BAN 

The Philippines Overseas Employment Administration (POEA) prohibits the direct hiring of overseas Filipino workers (OFWs) pursuant to DOLE Administrative Order No. 196, Series of 2018, Republic Act No. 10022 and the Revised Rules and Regulations Governing the Recruitment and Employment of Land-based Overseas Filipino Workers of 2017.

According to the Memorandum Circular 08-2018, “No employer shall directly hire an overseas Filipino worker for overseas employment” except if the employer is one of the following:

  1. Member of the diplomatic corps
  2. International organizations
  3. Heads of state and government officials with the rank of at least deputy minister
  4. Other employers as allowed by the Administration:
  • Those provided in (a), (b) and (c) who bear a lesser rank, if endorsed by the Philippine Overseas Labor Office (POLO)
  • Professionals and skilled workers with duly executed/authenticated contracts containing terms and conditions over and above the standards set by the POEA. The number of professional and skilled Overseas Filipino Workers hired for the first time by the employer shall not exceed five (5). For the purpose of determining the number, workers hired as a group shall be counted as one; or
  • Workers hired by a relative/family member who is a permanent resident of the host country, except domestic workers.

COMPANY SELF ASSESSMENT

1.    The Job Category / Position is strictly Highly Skilled / Professional

(managerial, supervisory, technical level, e.g. engineer, professor).

2.    The compensation package / benefits should be over and above the minimum required by POEA (e.g. high salary and with other benefits, allowances).

3.    The person to be hired must be at least a college graduate and has adequate expertise / knowledge and work experience related to the job (with good credentials).

The required items in the POEA Standard Employment Contract as stated in POEA MC 08-2018 are as follows:

1.    Complete name and address of the employer / company

2.    Position and jobsite of the Overseas Filipino Worker

3.    Basic monthly salary, including benefits and allowances and mode of payment.  The compensation package shall be above the minimum prescribed minimum wage in the host country

4.    Food and accommodation or the monetary equivalent which shall be commensurate to the cost of living in the host country, or off-setting benefits

5.    Commencement and duration of contract

6.    Free transportation from and back to the point of hire, or off-setting benefits, and free inland transportation at the jobsite or off-setting benefits

7.    Regular work hours and day off

8.    Overtime pay for services rendered beyond the regular working hours, rest days and holidays

9.    Vacation leave and sick leave for every year of service

10. Free emergency medical and dental treatment

11. Just/valid/authorized causes for termination of the contract or of the services of the workers, taking into consideration the customs, traditions, norms, mores, practices, company policies and the labor laws and social legislations of the host country

12. Settlement of disputes

13. LIFE AND INSURANCE COVERAGE: It is the primary responsibility of the employer that the Direct-Hire OFW is provided with a compulsory insurance coverage.  The repatriation insurance of an OFW and his/her remains, and the transport of his/her personal effects shall be the obligation of the employer to cover actual repatriation cost and other attendant costs, including airfare and immigration fines / penalties.

14. EXPANDED COMPULSARY INSURANCE COVERAGE FOR REHIRES AND DIRECT HIRES: Per Department of Labor and Employment Department Order 228 – 2021 due to the prevailing COVID-19 pandemic, “In the case of rehires, direct hires, and name hires and for their families, the cost of expense shall be borne by their foreign employers or the workers themselves, subject to a complete refund upon arrival of the OFW concerned at the worksite or country of destination…Only reputable private insurance companies duly registered and currently accredited with the Insurance Commission (IC) shall be qualified to provide this OFW compulsory insurance coverage.”

15. CONTINGENCY PLAN: Repatriation of worker in case of imminent danger due to war, calamity, and other analogous circumstances, at the expense of the employers

16. REPATRIATION CLAUSE: In case of worker’s death / repatriation of Overseas Filipino Workers human remains and personal belongings, at the expense of the employer

For the contract to be over and above the minimum requirements of employment contract stated above, the following provisions may be included:

1.    Provision of secured conveyance to and from the work site

2.    Bonuses

3.    Annual vacation with full pay and free airline tickets

4.    Gratuity pay

5.    End of service award benefits

6.    Free education for OFW children who are 18 years old or younger

7.    Stock option program

The foreign employer should send a scanned copy of the draft contract to This email address is being protected from spambots. You need JavaScript enabled to view it. for evaluation.  Please wait for the Embassy’s advice before sending payment.