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PUBLIC ADVISORY No. 2022-20

CONSULAR MISSION IN KIGALI, RWANDA

21 April 2022, Thursday, 8:00 am - 5:00 pm

Virunga 2 Hall

Ubumwe Grande Hotel

Plot No: 1306, KN-67, P.O. Box: 5556

Nyarugenge, Kigali, Rwanda

The Philippine Embassy in Nairobi is pleased to inform Filipino nationals in Rwanda that it will be conducting a Consular Mission in Kigali on Thursday, 21 April 2022, 08:00 am – 5:00 pm, to provide passport and other consular services:

  • PASSPORT

For passport application or renewal, applicants are strongly encouraged to lodge their application through the Passport Global Online Appointment System (GOAS) at https://www.passport.gov.ph/, with the following steps:

Step 1: Visit the GOAS website at https://www.passport.gov.ph/

Step 2: Schedule an Appointment: choose Individual Appointment. In the drop-down menu, choose Middle East/Africa (Region), Kenya (Country) and PE Nairobi-Outreach Mission 03 (for Kigali, Rwanda) as sites.

Step 3: Fill out the Personal, Family and Contact information. Ensure that all entries are correct.

Step 4: You will receive a provisional email to confirm your booking. Follow the instructions provided in the email. A confirmatory email will be sent to the registered email.

Step 5: Print both the Confirmatory Email and Application Form. Bring all documents and requirements on the confirmed appointment schedule.

Requirements for Renewal of Passport (Adult):

  • Personal Appearance
  • Duly accomplished Application Form
  • Original and Photocopy of Passport data page in A4-size paper
  • Passport Fee: USD$60.00

Requirements for New/Renewal of Passport of Minor

  • Personal Appearance of minor applicant andeither parent or authorized adult companion
  • In case an applicant is not accompanied by the parent/s during the application process, a Special Power of Attorney must be executed by the parent/s designating the minor’s companion to assist in the application process. The Special Power of Attorney must be authenticated by the Philippine Embassy.
  • Duly accomplished Application Form
  • Original and one (1) photocopy PSA (formerly NSO)-authenticated Birth Certificate on Security Paper; or Report of Birth of the minor applicant
  • School ID (if available)
  • Current Passport of the minor applicant (for renewal only)
  • Original and one (1) photocopy of Passport or valid government-issued ID of authorized adult companion
  • Marriage Certificate is required if only one parent is accompanying the child
    • If parents are unmarried, an Affidavit of Support and/or Consent executed by the Mother will be required if she is not accompanying the child
    • If Affidavit of Support and/or Consent is executed abroad, it must be authenticated by the Philippine Embassy or Consulate
  • Passport or Valid Government issued ID of either parent
  • Passport Fee: USD$60.00

Additional Guidelines:

  • **Please provide EXACT AMOUNT in US Dollar for payment of consular fees**
  • 10-Year Passport Validity is available for applicants 18 years old and above only.
  • The release of passports will take 6-8 weeks from the date of filing of application.
  • Those whose passport validity was extended in 2020 and 2021 are requested to renew their passports during the consular mission. 
  • CIVIL REGISTRY

 For reporting of birth/ marriage/ death, applicants are strongly encouraged to register their information and submit the scanned requirements to this Google Form (https://bit.ly/CivilRegistrations). This will enable the Embassy to make an initial assessment before they are brought personally during the consular mission.

 Requirements for Authentication/ Reports of Birth/Marriage/Death

  • Duly accomplished Application Form and Set of Requirements (See links)
  • Report of Birth:

https://bit.ly/ReportofBirth

  • Report of Marriage:

https://bit.ly/ReportofMarriage

  • Report of Death:

https://bit.ly/ReportofDeath

  • Reports of Birth/Marriage/Death fees: USD $ 25.00 each

**Please provide EXACT AMOUNT in US Dollar for payment of consular fees**

  • AUTHENTICATION

For authentication, applicants are strongly encouraged to register their information and submit the scanned documents on this Google Form (https://bit.ly/AuthenticationRegistration). This will enable the Embassy to make an initial assessment before they are brought personally during the consular mission.

Requirements for Authentication and Document Legalization

  • Authentication fees: USD $ 25.00 each

**Please provide EXACT AMOUNT in US Dollar for payment of consular fees**

Note: For civil registry and authentication services, the Embassy will advise the applicant via email on the release of his/her document/s.

COVID-19 HEALTH PROTOCOLS

In view of the continuing pandemic situation, the consular team will observe proper social distancing during the consular mission. Only (10) ten applicants at a time will be allowed to enter the venue. All are required to wear their facemasks and must have a normal body temperature. Kindly bring your own pen, original passport, IDs, photocopies of your documents and eyeglasses.

Please disseminate the above information to our kababayans. Salamat po!