PUBLIC ADVISORY No. 2024-16

CONSULAR MISSION AND OVERSEAS VOTERS REGISTRATION IN KIGALI, RWANDA

29 September 2024, Sunday, 9:00 am - 5:00 pm

Philippine Consulate in RWANDA

15 KN33 Street, Kiyovu, Kigali, Rwanda

The Philippine Embassy in Nairobi is pleased to inform Filipino nationals in Rwanda that it will be conducting a Consular Mission in Kigali at the Philippine Consulate in Rwanda on Sunday, 29 September 2024, 09:00 am – 5:00 pm, to provide passport, civil registry, and other consular services, as well as register overseas voter for the 2025 elections:

• PASSPORT

For passport application or renewal, applicants are strongly encouraged to lodge their application through the Passport Global Online Appointment System (GOAS) at https://www.passport.gov.ph/, with the following steps:

Step 1: Visit the GOAS website at https://www.passport.gov.ph/

Step 2: Schedule an Appointment: choose Individual Appointment. In the drop-down menu, choose Middle East/Africa (Region), Kenya (Country) and PE Nairobi-Outreach Mission 03 (for Kigali, Rwanda) as sites.

Step 3: Fill out the Personal, Family and Contact information. Ensure that all entries are correct.

Step 4: You will receive a provisional email to confirm your booking. Follow the instructions provided in the email. A confirmatory email will be sent to the registered email.

Step 5: Print both the Confirmatory Email and Application Form. Bring all documents and requirements to the venue on the date of the consular mission.

Requirements for Renewal of Passport (Adult):

• Personal Appearance
• Duly accomplished Application Form
• Current Passport and Photocopy of Passport data page in A4-size paper
• Passport Fee: USD$60.00

Requirements for New/Renewal of Passport of Minor

• Personal appearance of minor applicant andeither parent or authorized adult companion
• In case an applicant is not accompanied by the parent/s during the application process, a Special Power of Attorney must be executed by the parent/s designating the minor’s companion to assist in the application process. The Special Power of Attorney must be authenticated by the Philippine Embassy.
• Duly accomplished Application Form
• Original and one (1) photocopy PSA (formerly NSO)-authenticated Birth Certificate on Security Paper; or Report of Birth of the minor applicant
• School ID (if available)
• Current Passport of the minor applicant (for renewal only)
• Original and one (1) photocopy of Passport or valid government-issued ID of either parent or authorized adult companion

• Marriage Certificate is required if only one parent is accompanying the child

• If parents are unmarried, an Affidavit of Support and/or Consent executed by the Mother will be required if she is not accompanying the child
• If Affidavit of Support and/or Consent is executed abroad, it must be authenticated by the Philippine Embassy or Consulate

• Passport Fee: USD$60.00

Additional Guidelines:

• **Please provide EXACT AMOUNT in US Dollar for payment of consular fees**
• 10-Year Passport Validity is available for applicants 18 years old and above only.
• The release of passports will take 6-8 weeks from the date of filing of application.

• CIVIL REGISTRY

For reporting of birth/ marriage/ death, applicants are strongly encouraged to submit in advance the scanned documents to the email address of the Consular Section of the Embassy (This email address is being protected from spambots. You need JavaScript enabled to view it.). This will enable the Embassy to make an initial assessment of the documents before they are brought personally during the consular mission.

Requirements for Reports of Birth/Marriage/Death

• Duly accomplished Application Form and Set of Requirements (See links)

• Report of Birth:

https://nairobipe.dfa.gov.ph/2014-04-29-06-45-57/civil-registration-birth/report-of-birth

• Report of Marriage:

https://nairobipe.dfa.gov.ph/2014-04-29-06-45-57/civil-registration-birth/report-of-marriage

• Report of Death:

https://nairobipe.dfa.gov.ph/2014-04-29-06-45-57/civil-registration-birth/report-of-death

• Reports of Birth/Marriage/Death fees: USD $ 25.00 each

**Please provide EXACT AMOUNT in US Dollar for payment of consular fees**

• OVERSEAS VOTER REGISTRATION

For overseas voter registration, applicants are strongly encouraged to submit in advance the duly accomplished Overseas Voter Registration Form (which can be downloaded at https://nairobipe.dfa.gov.ph/images/OVF1_-_Fillable_form.pdf) and a scanned copy of their passport data page to the email address of the Consular Section of the Embassy (This email address is being protected from spambots. You need JavaScript enabled to view it.).  This will enable the Embassy to check the status of their voter registration.

IMPORTANT REMINDERS

Kindly bring your own pen, original passport, IDs, photocopies of your documents and eyeglasses. Please disseminate the above information to our Kababayans. Salamat po!

PUBLIC ADVISORY NO. 2024-15

DIGITAL OVERSEAS VOTER’S ID NOW AVAILABLE

The Philippine Embassy in Nairobi has received from COMELEC the Digital Overseas Voter’s IDs of active registered voters in Kenya, Democratic Republic of the Congo, Republic of the Congo, Malawi, Rwanda, Seychelles, Somalia, South Sudan, Tanzania and Uganda as of 31 March 2024.

You may refer to the Certified List of Overseas Voters to check if you are a registered overseas voter under the Philippine Embassy.

To request a copy of your digital overseas voter’s ID, please send an email to This email address is being protected from spambots. You need JavaScript enabled to view it. with the following details:

• Subject: Request for Digital OV ID
• Body: Include your full name, and a copy of your Philippine passport

The Embassy will send a copy of your Digital Voter ID via your registered email. If your name is not on the list, it means that your registration record is NOT ACTIVE or has been deactivated.

No printed copies will be made available. Voters who need physical copies will have to download and print their own file.

PUBLIC ADVISORY NO. 2024-14

World Health Organisation declares Mpox a Public Health Emergency of International Concern (PHEIC)

Further to Public Advisory 2024-11 dated 31 July 2024, Filipino communities in East Africa are advised of the latest pronouncements on Mpox:

• The World Health Organisation (WHO) declares Mpox a Public Health Emergency of International Concern (PHEIC) on 14 August 2024^[1]

• The Africa Centres for Disease Control (Africa CDC) declares Mpox a Public Health Emergency of Continental Security (PHECS)^[2]

Africa CDC Director General Dr. Jean Kaseya clarified that there will be no interruption of movements of people and goods.

According to the WHO, Mpox can affect anyone and spreads through direct contact with infected individuals, animals, contaminated objects, or respiratory droplets.

The Embassy urges the Filipino community to stay informed and follow preventive guidelines rigorously - avoid physical contact with individuals displaying symptoms or touching their personal belongings, and practice diligent handwashing with soap and clean water.  Let us adhere to the prescribed public health advisories and response measures to prevent local and international spread of the disease.

^[1] https://www.who.int/news/item/14-08-2024-who-director-general-declares-mpox-outbreak-a-public-health-emergency-of-international-concern

^[2] https://africacdc.org/news-item/africa-cdc-declares-mpox-a-public-health-emergency-of-continental-security-mobilizing- resources-across-the-continent/